How to work with Microsoft team

What is Microsoft Teams?

You can now chat, meet, call, and collaborate with co-workers, colleagues, and other people where you are for free with Microsoft Teams.

Microsoft describes Teams as “The hub for teamwork in Microsoft 365”

Microsoft Teams is video conferencing communication for individual and organization; Teams is additionally Microsoft’s answer to competing platforms such as Zoom, Google Meet, and GoToMeeting, although none of the competitors are as robust and full-featured as Teams. 

Microsoft Teams include video calls, messaging, meeting coordination, and Microsoft Office 365 integration

Therefore, you’ll be able to communicate with people or teams, coordinate conferences, and activities, have a record of all communication and collaborate on documents all among the groups work flow.

With Teams, you can conduct one-to-one or group audio/video calls. You can share screens during video conferencing (web conferencing), record meetings, and schedule meetings. Each user has up to 2GB of storage space.

Launch Teams

Teams can be used on a computer via the desktop application (PC, Mac), accessed directly from web-browser, or on a mobile device (Android, IOS).

To start with Microsoft Team

Web address: https://teams.microsoft.com/start

App Download: https://www.microsoft.com/en-ww/microsoft-365/microsoft-teams/free

The first step is to log in with email and password. Let’s do that now.

(Image credit: Microsoft Inc.)

Create a Team

To create or join a team

  1. On the app bar, click on the Team section, and then on the bottom left of the app click, ‘Join or Create a team’. 
    1. If you create a new team, then decide what the team will be called, provide a description, and confirm what type it is. 
  2. If public teams already exist, you will see those available to click on, or you can enter a code to join a private team in an Organisation.

 

Team members can be added when a team is created, or later after creation (Image credit: Microsoft Inc.)

Adding Team members

There are many ways to add people to Teams, one of them is simply sending them an email link that joins them once they click on email link. Or, add their email ID directly into Teams.

Can also import names and email ID from collected from other sources such as Outlook, People or another contact.

After members joining a team you can review any activity.

By default, ‘General’ single subject discussion is only available. In Teams, these subsections are called ‘Channels’, and we are allowed to add multiple channels to start a conversation.

  Channels allow teams to focus on a single subject.

(Image credit: Microsoft Inc.)

Microsoft Teams user interface Tour

Let’s get started with the Teams user interface. After login, the first screen you see shown below. 

(Image credit: Microsoft Inc.)

Move around teams – App bar: Buttons to switch between Activity feed, chat, your team, meeting and files:

    • Activity: find mentions, replies, and notifications.
    • Chat: your recent one-on-one or group chats.
    • Teams: displays all the Teams you have join.
    • Meetings: synced with Outlook calendar and displays all your upcoming meetings.
    • Files: all the files from all the Teams you have join. 

For more information download Microsoft Team Quick Guide here

Getting help in Microsoft Teams using Command bar

You can type / or @ for a list of commands. Will display the available commands or shortcuts. Select the appropriate command to initiate.

(Image credit: Microsoft Inc.)